Confidentiality Awareness Checklist in a Multi National Organization

1.  Awareness -     Are all personnel fully aware of the Group policy on confidentiality of information and the implications of non-compliance? -     Are procedures in place to ensure all persons joining your area are aware of the requirements of the confidentiality policy? -     Are personnel aware that all disclosures of confidential information to third parties must be approved by a member of the Executive Committee and that the Executive Committee as a whole must be informed of the disclosure? -     Are procedures in place to remind personnel of their responsibilities to preserve the confidentiality of information? -     Are all personnel aware that they must report to you any suspicions that confidential information may be or may have been divulged inappropriately? -     Are personnel aware that they may not remove confidential information from Group premises without prior approval?

2.  Physical Security -     Do personnel carry and display their passes at all times on Group premises? -     Do personnel clear their desks of confidential information at the end of each day, utilizing suitable lockable storage? -     Are personnel members aware of the consequences of indiscreet social conversation, reviewing confidential documents in public and similar careless behavior? -     Are procedures in place to ensure that those leaving your area are reminded of their ongoing obligation to maintain information in confidence? -     Are procedures in place to ensure Group property and security passes are recovered/cancelled prior to individuals leaving the Group? -     Are arrangements in place to ensure that all visitors to Group premises are collected and accompanied at all times? -     Do personnel know it is their responsibility to challenge anybody in your area they do not recognize and who is not wearing a valid security pass? -     Do personnel members know the procedures and requirements for the storage, disposal and archiving of documents?

3.  Disclosure -     Are personnel aware that they must obtain prior approval from a member of the Executive Committee before disclosing confidential information to third parties and that the Executive Committee as a whole must be informed of disclosures? -     Are personnel aware of the extent to which they are authorized in the ordinary course of business, to disclose confidential information outside the Group? -     Are personnel aware that external persons to whom they divulge confidential information must be aware of the confidential status of that information?

4.  Whistle Blowing -     Are personnel aware of the action to take if they suspect that a colleague has disclosed confidential information inappropriately?